Table of Contents
Introduction xi
Who this book is for xi
The Step by Step approach xi
Download the practice files xii
Ebook edition xv
Get support and give feedback xv
Errata and support xv
We want to hear from you xvi
Stay in touch xvi
Part 1: Get started with PowerPoint 2016
Chapter 1: PowerPoint 2016 basics 3
Start PowerPoint 4
Work in the PowerPoint user interface 5
Sidebar: About Office 6
Identify app window elements 8
Sidebar: Tell me what you want to do 12
Work with the ribbon and status bar 14
Sidebar: Adapt procedure steps 18
Manage Office and app settings 20
Sidebar: Microsoft account options 21
Skills review 24
Practice tasks 25
Chapter 2: Create and manage presentations 27
Create presentations 28
Open and navigate presentations 36
Display different views of presentations 40
Display standard views 40
Display program elements 45
Change the display of content 46
Display and edit presentation properties 50
Save and close presentations 51
Sidebar: Compatibility with earlier versions 55
Sidebar: Save files to OneDrive 56
Skills review 57
Practice tasks 58
Chapter 3: Create and manage slides 61
Add and remove slides 62
Insert new slides 64
Copy and import slides and content 65
Sidebar: SharePoint slide libraries 71
Hide and delete slides 72
Divide presentations into sections 73
Rearrange slides and sections 75
Apply themes 78
Change slide backgrounds 82
Sidebar: Non-theme colors 90
Skills review 92
Practice tasks 93
Part 2: Insert and manage slide text
Chapter 4: Enter and edit text on slides 99
Enter text on slides 100
Enter text in placeholders 100
Insert nonstandard characters 103
Add supplementary text to slides 106
Sidebar: Insert equations 108
Add a slide footer 109
Move, copy, and delete text 110
Sidebar: Format text placeholders 112
Format characters and paragraphs 117
Apply WordArt text effects 122
Sidebar: Configure AutoCorrect options 126
Check spelling and choose the best wording 127
Sidebar: Find and replace text and fonts 130
Skills review 134
Practice tasks 135
Chapter 5: Present text in tables 139
Insert tables 140
Format tables 145
Modify table structure 153
Embed and link to Excel content 157
Skills review 160
Practice tasks 161
Part 3: Insert and manage visual elements
Chapter 6: Insert and manage simple graphics 167
Insert, move, and resize pictures 168
Sidebar: Graphic formats 171
Edit and format pictures 172
Draw and modify shapes 177
Draw and add text to shapes 178
Sidebar: Locate additional formatting commands 180
Move and modify shapes 181
Format shapes 183
Sidebar: Connect shapes 187
Capture and insert screen clippings 188
Create a photo album 191
Skills review 196
Practice tasks 197
Chapter 7: Create and manage business graphics 201
Create diagrams 202
Sidebar: Picture diagrams 207
Modify diagrams 212
Format diagrams 215
Create charts 218
Modify charts 222
Manage chart data 222
Modify the display of chart elements 226
Sidebar: Pie charts 231
Format charts 232
Skills review 236
Sidebar: Custom chart templates 237
Practice tasks 238
Chapter 8: Add sound and movement to slides 245
Animate text and pictures on slides 246
Sidebar: Animate this 252
Customize animation effects 256
Sidebar: Bookmark points of interest in media clips 262
Add audio content to slides 264
Add video content to slides 270
Compress media to decrease file size 275
Sidebar: Hyperlink to additional resources 276
Add and manage slide transitions 279
Skills review 285
Practice tasks 286
Part 4: Finalize presentations
Chapter 9: Review presentations 293
Add notes to slides 294
Configure slides for presentation or printing 298
Inspect and finalize presentations 302
Print presentations and handouts 309
Skills review 316
Practice tasks 317
Chapter 10: Prepare and deliver presentations 321
Adapt presentations for different audiences 322
Rehearse a presentation and set slide timings 327
Sidebar: Prepare presentations for travel 332
Present slide shows 334
Start the slide show 334
Use the slide show tools 337
Skills review 346
Practice tasks 347
Part 5: Use advanced PowerPoint functions
Chapter 11: Work in PowerPoint more efficiently 351
Change default PowerPoint options 352
Manage general Office and PowerPoint options 353
Manage proofing options 356
Manage file locations 360
Manage language options 362
Manage advanced options 366
Customize the Quick Access Toolbar 370
Customize the ribbon 375
Manage add-ins and security options 380
Manage add-ins 380
Configure Trust Center options 383
Skills review 388
Practice tasks 389
Chapter 12: Create custom presentation elements 393
Create custom themes 394
Customize slide masters and layouts 402
Save custom presentation templates 413
Skills review 415
Practice tasks 416
Chapter 13: Save and share presentations 419
Save presentations in other formats 420
Share presentations from PowerPoint 426
Restrict access by using passwords 430
Add and review comments 435
Coauthor presentations 438
Skills review 440
Practice tasks 441
Keyboard shortcuts 445
Glossary 461
Index 469
About the author 493