Create and manage documents

Practice tasks

Before you can complete these tasks, you must copy the book’s practice files to your computer. The practice files for these tasks are in the Word365SBS\Ch02 folder. You can save the task results in the same folder.

The Introduction includes a complete list of practice files and download instructions.

Create documents

Perform the following tasks:

1. Start Word and create a new, blank document.

2. Display the available templates for new documents. Scroll through the list of featured templates and note the types of documents you can create from them.

3. Search for a template that’s related to something you’re interested in. For example, you could use a search term such as food, school, children, or customers.

4. Preview a template from the search results. If the template preview includes multiple images, preview each of those by selecting the arrows below the image.

5. Without closing the preview window, preview the next or previous template by selecting the arrows to the sides of the preview window.

6. From the preview window, create a document based on the currently displayed template. Notice that the unsaved blank document remains open.

7. Close the blank document without saving it. Leave the template-based document open for use in a later set of practice tasks.

Open and move around in documents

In Word, perform the following tasks:

1. Display the Open page of the Backstage view.

2. If there are files in the Recent list, notice the groups they’re divided into, their file storage locations, and whether any are pinned to the list.

3. From the Open page, browse to the practice files folder, and open the NavigateFiles document.

4. In the second line of the document title, click or tap at the right end of the paragraph to position the cursor.

5. Use a keyboard method to move the cursor to the beginning of the line.

6. Use a keyboard method to move the cursor to the beginning of the word Regulations.

7. Use a keyboard method to move the cursor to the end of the document.

8. Use the scroll bar to move to the middle of the document.

9. Use the scroll bar to change the view of the document by one screen.

10. Open the Navigation pane.

11. In the Navigation pane, select the Landscaping heading to move the cursor directly to the selected heading.

12. At the top of the Navigation pane, select Pages. On the Pages page, scroll through the thumbnails to review the amount of visible detail, and then select the thumbnail for page 5 to move the cursor directly to the top of the selected page.

13. At the right end of the Navigation pane title bar, select the Close button (the X) to close the pane.

14. On the Open page of the Backstage view, pin the NavigateFiles document to the Recent list.

15. Close the document without saving it.

Display different views of documents

Open the DisplayViews document in Word, and then perform the following tasks:

1. If the document is not already in Print Layout view, display it in that view.

2. Switch to Web Layout view and scroll through the document to the end. Notice that the lines break differently and that there are no longer any page breaks.

3. Move the cursor back to the beginning of the document, and switch to Read Mode view.

4. On the Read Mode toolbar, select Tools to review the commands on the menu, and then select View to review the commands on that menu. Then, on the View menu, select Edit Document to return to Print Layout view.

5. In Print Layout view, hide the white space between pages. Scroll through the document and notice the change in the page lengths when the white space is hidden.

6. Open the Navigation pane and display the document headings. Adjust the pane width to the minimum necessary to display the headings.

7. Close the Navigation pane.

8. In the Word Options dialog, set the width of the style area pane to 2”. Then select OK to return to the document.

9. Display the document in Draft view. Notice that the style area pane is visible along the left side of the document, but it is wider than necessary.

10. Drag the style area pane’s right border to the left until it takes up about half the original amount of space.

11. Display the document in Print Layout view, and use any method described in this chapter to change the magnification to 75%.

12. Split the window into two panes, position the cursor in the top pane, and then change the magnification to 100%. Notice that only the active pane changes. Then remove the split.

13. Use commands on the View tab to arrange the DisplayViews document and the document you created in the first set of practice tasks side by side on the screen.

14. In the DisplayViews document, display the gridlines. Notice that they appear in both open documents.

15. Switch to the document you created in the first set of practice tasks. Display the rulers. Notice the effect of this action in the other open document.

16. Save and close both documents.

Display and edit file properties

Open the EditProperties document in Word, and then perform the following tasks:

1. On the Info page of the Backstage view, do the following:

   • Review the information in the Properties list. Notice the types of information that have been saved with the document.

   • Point to each of the property values and notice the values that you can edit.

   • Set the Title property to Welcome to Word.

2. Expand the Properties list to display all properties, and then do the following:

   • Notice the additional properties that were not previously visible. (If necessary, select Show Fewer Properties to switch back to the original list for comparison purposes.)

   • Point to the Manager and Author property values and notice that Check Names and Address Books buttons appear. Experiment with adding a Manager property from your address book.

3. Select the Properties header, and then display the advanced properties. In the EditProperties Properties dialog, do the following:

   • Compare the properties on the Summary tab with those in the Properties list. Notice the properties that you added in steps 1 and 2.

   • In the Author box, enter your name.

   • In the Keywords box, enter Word 365 new features.

   • Review the information on the General, Statistics, Contents, and Custom tabs. Notice the information that is available only in the Properties dialog.

   • Select OK.

4. Verify that the information you entered in the Properties dialog appears in the Properties list. If it doesn’t, save, close, and reopen the document to update the properties.

Save and close documents

In Word, perform the following tasks:

1. Save a copy of the EditProperties document in the practice file folder as MyDocument. Close the document and this instance of Word.

2. Close the document you created in the first task without exiting Word.

3. Close the remaining open documents and exit Word.