Objective group 2. Insert and format text, paragraphs, and sections

Contents

In this sample chapter from MOS Study Guide for Microsoft Word Exam MO-100, author Joan Lambert covers the skills tested in the Microsoft Office Specialist exam for Microsoft Word 2019 relating to formatting document content.

The skills tested in this section of the Microsoft Office Specialist exam for Microsoft Word 2019 relate to formatting document content. Specifically, the following objectives are associated with this set of skills:

2.1 Insert text and paragraphs

2.2 Format text and paragraphs

2.3 Create and configure document sections

Word documents are merely containers for their content. You can create content directly in the document or reuse and adapt it from other sources. The way that you present the content—by formatting its appearance and structure and by maintaining consistency—can improve the effectiveness of the document in communicating a specific message.

This chapter guides you in studying ways of inserting text, symbols, and special characters; formatting text; modifying paragraph indentation, spacing, and layout; applying character and paragraph styles; and structuring a document by controlling page breaks, creating independently formatted sections, and formatting content in columns.

To complete the practice tasks in this chapter, you need the practice files contained in the MOSWord2019\Objective2 practice file folder. For more information, see “Download the practice files” in this book’s introduction.

Objective 2.1: Insert text and paragraphs

Replace text

See Also This topic is about replacing text through a find-and-replace operation. For information about locating specific text and objects or moving directly to specific types of objects, see “Objective 1.1: Navigate within documents.”

When developing document content, you can ensure that the text in your documents is consistent and accurate by using the Find feature to review every occurrence of a specific word or phrase, or by using the Replace feature to consistently modify text, formatting, or styles. You can replace search terms with other text or special characters from the Replace tab of the Find And Replace dialog box.

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A Replace operation can replace or delete text and objects, modify formatting, and apply styles

To locate and replace text

  1. Display the Replace page of the Find and Replace dialog box by doing any of the following:

    • In the Navigation pane, click the Search for more things arrow at the right end of the search box, and then click Replace.

    • On the Home tab, in the Editing group, click Replace.

    • Press Ctrl+H.

  2. In the Find what box, specify the text or characters you want to locate by entering them directly or by selecting them from the Special list.

    See Also For information about the Special list content, including formatting marks, breaks, wildcard characters, special characters, and objects, see “Objective 1.1: Navigate within documents.”

  3. In the Search Options area, select the check boxes of any applicable search options.

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    The settings in the Search Options area apply only to the search term. They do not affect the replacement term.

  4. With the cursor in the Find what box, from the Format list, select any formatting or styles that will specifically identify the correct search results.

  5. In the Replace with box, enter the text or characters with which you want to replace the search term.

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    You can’t specify wildcard characters in the Replace With box. You can specify special characters. For example, you can use the Replace feature to remove blank paragraph marks from a document by replacing ^p^p (two paragraph marks) with ^p (one paragraph mark).

  6. With the cursor in the Replace with box, from the Format list, select any formatting or styles that you want to apply as part of the replacement operation.

  7. Click Find Next to find the first occurrence of the search term. Then do any of the following:

    • Click Find Next to find the next occurrence of the search term.

    • Click Replace to replace the selected occurrence with the text in the Replace with box and move to the next occurrence.

    • Click Replace All to replace all occurrences of the search term in the document without individually reviewing them.

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You can quickly review all instances of a search term by searching from the Navigation pane and then scrolling through the search results on the Results page of the Navigation pane.

Insert symbols and special characters

Some documents require characters not found on a standard keyboard. These characters might include the copyright (©) or registered trademark (®) symbols, currency symbols (such as € or £), Greek letters, or letters with accent marks. Or you might want to add arrows (such as ↺ or arrow2.jpg) or graphic icons (such as box.jpg or music.jpg). Word gives you easy access to a huge array of symbols that you can easily insert into any document. Like graphics, symbols can add visual information or eye appeal to a document. However, they are different from graphics in that they are keyboard characters displayed in specific fonts.

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Hundreds of shapes, symbols, and icons, and special characters are available from the Symbol dialog box

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You can insert some common symbols by using keyboard shortcuts. You can review the assigned keyboard shortcuts in the Symbol dialog box and the AutoCorrect Options dialog box.

To insert a common symbol

  • rarr.jpg On the Insert tab, in the Symbols group, click the Symbol button, and then click the symbol you want to insert.

  • rarr.jpg Enter any of the following keyboard shortcuts:

    • To insert a copyright symbol, enter (c) or press Alt+Ctrl+C.

    • To insert a Euro symbol, enter (e).

    • To insert a registered trademark symbol, enter (r) or press Alt+Ctrl+R.

    • To insert a trademark symbol, enter (tm) or press Alt+Ctrl+T.

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If you turn off the Replace Text As You Type option in the AutoCorrect settings, the parenthetical code will not convert to the symbol.

To insert any symbol or special character

  1. On the Insert tab, in the Symbols group, click the Symbol button, and then click More Symbols.

  2. In the Symbol dialog box, do either of the following:

    • On the Special Characters tab, double-click the character you want to insert.

    • On the Symbols tab, locate and double-click the symbol you want to insert.

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    The dialog box might be positioned in front of the cursor.

  3. After you insert all the symbols you want, close the Symbol dialog box.

OBJECTIVE 2.1 PRACTICE TASKS

The practice file for these tasks is in the MOSWord2019\Objective2 practice file folder. The folder also contains a result file that you can use to check your work.

  • arrow.jpg Open the Word_2-1 document and do the following:

    • squ.jpg In the first paragraph, insert the registered trademark symbol (®) after the word Microsoft.

    • squ.jpg Replace all instances of (trademark) in the document with the trademark symbol (™). Ensure that you replace only instances in which the word trademark is in parentheses, and no other version of the word.

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      Enter the trademark symbol in the document, cut it to the Clipboard, and then choose Clipboard Contents as the replacement.

  • rarr.jpg Save the Word_2-1 document. Open the Word_2-1_results document and compare the two documents to check your work. Then close the open documents.

Save to your account

This chapter is from the book