How to Insert and Modify Diagrams in Microsoft Word 2010

Creating Picture Diagrams

The SmartArt Graphics tool that comes with Word 2010 includes a sophisticated new category of diagrams that are designed to hold pictures. You can use these diagrams for business uses such as creating organization charts with pictures as well as names and titles or for personal uses such as creating a page of family photographs.

In this exercise, you’ll create a page of photographs. You’ll size and position the photographs and then enter and format accompanying captions.

Set Up

You need the Garden, Park, Pond, and Woods pictures located in the Chapter07 practice file folder to complete this exercise. Create a blank document, and save it as Westbury in the folder where you usually save your practice files. Then follow the steps.

1. On the Page Layout tab, in the Page Setup group, set the orientation to Landscape, and set the margins to Narrow. Then if necessary, set the zoom percentage so that you can see the entire page on your screen.

2. At the top of the document, type Westbury, and press Enter. Select the text, and then on the Home tab, in the Font group, click the Text Effects button. Then in the gallery, click the second thumbnail in the last row (Gradient Fill - Orange, Accent 6, Inner Shadow). Finally, set the size to 72.

   

3. Press the Down Arrow key, and on the Insert tab, in the Illustrations group, click the SmartArt button. In the left pane of the Choose a SmartArt Graphic dialog box, click Picture. Then in the middle pane, double-click the first thumbnail in the first row (Accented Picture).

   

   The template for the selected diagram is inserted at the cursor.

   

   The Accented Picture diagram, ready for you to enter pictures and captions.

4. Click a blank area inside the diagram frame, and then on the Format contextual tab, in the Size group, change the Height setting to 5.75 and the Width setting to 9.

   TIP

   You don’t have to type the inch marks; Word will add them for you. After you enter a Size setting, pressing Enter implements your changes.

5. Click a blank area of the biggest shape, and then in the Size group, change the Height setting to 5 and the Width setting to 8. Then drag the shape down and to the left until it sits in the lower-left corner of the diagram frame.

6. Click a blank area of the top circle, and then in the Size group, use the up arrows in the Height and Width settings to increase the size to 1.7”. Repeat this step for the other two circles.

   Troubleshooting

   Don’t type the sizes; use the arrows. Sometimes the shapes don’t hold precise measurements when you type them.

7. Drag the top circle to the upper-right corner of the diagram frame, drag the middle circle to the right to align with the frame, and drag the bottom circle to the lower-right corner of the frame.

   The diagram now occupies most of the page.

   

   The picture placeholders have been sized and positioned to fit the available space.

8. In the biggest shape, click the Insert Picture icon.

   

   The Insert Picture dialog box opens.

9. Navigate to your Chapter07 practice file folder, and then double-click Park.

10. Repeat step 9 to insert the Garden picture in the top circle, the Pond picture in the middle circle, and the Woods picture in the bottom circle.

11. Open the Text pane, and replace the placeholder bullet points with Park, Garden, Pond, and Woods.

    The captions appear on the diagram in the position and format specified by the diagram template.

    

    The pictures now have captions.

12. In the Text pane, double-click the Park bullet point, and then on the Home tab, in the Font group, apply the Gradient Fill – Orange, Accent 6, Inner Shadow text effect and set the size to 40. Repeat this step for the Garden, Pond, and Woods bullet points. Then close the Text pane.

13. To balance the page, on the Page Layout tab, in the Page Setup group, click the Margins button, and at the bottom of the gallery, click Custom Margins. Then in the Page Setup dialog box, increase the Left margin to 1.25, and click OK.

    

    Troubleshooting

    If Word displays a message that one of the margins is outside the printable area of the page, in this case you can click Ignore. If you were going to print this page, you would want to fix the problem.

14. Make any additional adjustment to achieve a balanced page.

    We indented the title by 1 inch and removed the space after it.

    

    The final picture diagram.

    Clean Up

    

    Save the Westbury document, and then close it.