Working with Web Pages in Microsoft SharePoint Foundation 2010

12/15/2011

Contents

Editing a Page
Changing the Layout of a Page
Creating a New Page
Adding Links
Working with Page History and Versions
Using Alerts
Adding a Web Part from the Web Part Pane
Removing a Web Part
Customizing a Web Part by Using the Web Part Tool Pane
Editing Web Part Pages
Moving Web Parts
Key Points

Adding a Web Part from the Web Part Pane

As you customize your site, you might decide to add information other than static text and images. This information may be stored in lists or libraries or in some other data source. You can do this by adding Web Parts. You can insert Web Parts on multiple pages and also insert a Web Part multiple times on the same web page. SharePoint Foundation provides built-in Web Parts for each website created. Two types of Web Parts are most commonly used via the browser:

XSLT List View (XLV) Web Parts Web Parts that display the contents of lists and libraries. These Web Parts are displayed in the Lists and Libraries category. Each time that data in the list or library changes, the changes are reflected in the XLV Web Part. SharePoint Foundation introduced this new version of the List View Web Part (LVWP), which uses Extensible Stylesheet Language Transformation (XSLT) to define how to display the data from lists or libraries.
Built-in Web Parts Web Parts that display other content. There are 13 built-in Web Parts displayed in five categories.

The 13 built-in Web Parts available on websites created from the Team site, Blank site, or Document Workspace template are summarized in the following table.

Category	Web Part	Description
Content Rollup	Relevant Documents	Use this Web Part to display documents that are relevant to the current user. This Web Part generates a personalized view of documents checked out by, created by, or last modified by the current user. You can configure the Web Part to use more than one criterion. To improve the performance of the Relevant Documents Web Part in a large-scale document management environment, use Column indexing on the Modified By, Created By, or Checked Out By columns. Make sure that the Show Items From The Entire Site Collection check box is not selected when configuring the Web Part.
	XML Viewer	Use this Web Part for Extensible Markup Language (XML) with Extensible Stylesheet Language (XSL) to define how the XML is displayed. You might use the XML Web Part to display structured data from database tables or queries as well as XML-based documents.
Forms	HTML Form Web Part	Use this Web Part if you want to send data to another Web Part via a Web Part connection. The content displayed in the other Web Part depends on the data that it receives.
Media and Content	Content Editor	Use this Web Part to add content to a Web Part page such as formatted text, tables, and images. This Web Part allows you to add content by using a Rich Text Editor or HyperText Markup Language (HTML) source editor. The HTML <FORM> element is not allowed in the Content Editor Web Part. If you need to add a Web Part that uses the <FORM> element, consider using the Page Viewer or Form Web Part.
	Image Viewer	Use this Web Part to display pictures and photos. This Web Part is included by default on the home Web Part page of many sites to display a logo.
	Page Viewer	Use this Web Part to display the content of a linked resource such as a website, web pages, files, or folders. In this way, you can display an entire web page within a Web Part. The linked content is isolated from other content on the web page, and hence the content is displayed asynchronously from the rest of the page. This means that you can view and use other content in other Web Parts on the page even if the link in this Web Part happens to take a long time to return its content. Also use this Web Part if you want to retrieve data from a server that requires authentication.
	Picture Library Slideshow Web Part	Use this Web Part to display a slideshow of images and photos from a picture library. The images can be displayed in a random or sequential order, which you can configure using the Web Part tool pane.
	Silverlight Web Part	Use this Web Part to display a Silverlight application. Silverlight applications can be created using Visual Studio 2010 or Microsoft Expression Blend.
Social Collaboration	Site Users	Use this Web Part to view a list of the site users and their online status.
	User Tasks	Use this Web Part to display tasks that are assigned to the current user.
	What’s New	Available on sites created from the Group Work Site template. Use this Web Part to show new information from specified lists and libraries, where the [Modified] column is configured as an Indexed column.
	Whereabouts	Available on sites created from the Group Work Site template. Use this Web Part to display Whereabouts information.
SQL Server Reporting	SQL Server Reporting Services Report Viewer	Use this Web Part to view Microsoft SQL Server Reporting Services reports.

TIP

In addition to built-in Web Parts, you can create your own Web Parts by using tools, such as SharePoint Designer and Visual Studio 2010. You can also import custom Web Parts.

SharePoint Designer allows you to add a Data Form Web Part (DFWP), also known as the Data View Web Part (DVWP). The DFWP is very similar to the XLV Web Part. Not only does it allow you to view data, but it can provide you with a form to enter data using XSLT. The DFWP can be used with a variety of data sources such as SQL Server databases, XML files, web and Representational State Transfer (REST) services, as well as data held in SharePoint lists and libraries. SharePoint Designer provides a “What You See Is What You Get” (WYSIWYG) XSLT editor to format the DFWP and XLV Web Parts. For example, you can create a DFWP or XLV Web Part that applies a style to a selected HTML tag or data values when the data meet specified criteria. If you use SharePoint Designer with the Furniture Sales list, you could highlight items when there are no units in stock.

In this exercise, you will customize the home page of a SharePoint site. You will add an XLV Web Part and restore a Web Part from the Web Part Page Gallery.

SET UP

Open a SharePoint site that contains a list with data, for example, the Furniture Price list that is created in Chapter 14, “Using SharePoint Foundation with Excel 2010 and Access 2010.” Alternatively, you can create a practice site for this chapter based on the Chapter06_Starter.wsp site template located in the Documents \Microsoft Press\SBS_SPF\Chapter06 folder. See “Using the Practice Files” at the beginning of this book for more information.

Click the Edit icon that is displayed to the left of the Browse tab.
Place the cursor in the top content area, if it is not already there, and then click the Insert tab.
Click Existing List in the Web Parts group.

The Web Parts pane is displayed at the top of the page below the Ribbon. A Web Part for each list or library created for this site is displayed.
In the Web Parts pane, click the list that contains data, such as Furniture Price List, and then click Add.

A Loading dialog briefly appears, and then the Furniture Price List Web Part is added to the page.
Place the cursor in the top content area in front of the Furniture Price List Web Part, if it is not already there, and then, on the Insert tab, click New List.

The Create List dialog appears.
In the List Title box, type Financial Links. Under Tracking, click Links, and then click OK.

The Financial Links list is created, and a Financial Links Web Part is displayed on the page.
Place the cursor in the top content area, if it is not already there, and then, on the Insert tab, click Web Part.

The Web Parts pane is displayed at the top of the page below the Ribbon.
Under Categories, click Media and Content, and then, under Web Parts, click Picture Library Slideshow Web Part.
Click Add.

The Picture Library Slideshow Web Part is placed above the Furniture Price List Web Part.
On the Page tab, click Save & Close.